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over, short and damaged (OS&D)

In the receipt of vendor purchase orders or stock transfers within a company, the categorization of discrepancies between what was recorded as shipped and the quantity actually received as over, short or damaged.


Over quantities imply that more material was received than indicated by the packing slip or bill of lading (BOL). Short quantities imply that less was received than entered on the BOL or packing slip. Damaged quantities refer to materials physically received, but in a condition not considered as usable.


Company policies often dictate on a material-specific basis whether over or short quantities can automatically be accepted up to a defined quantity tolerance level. Damaged goods may be received to record the transaction, but moved to a suspense or holding area not considered as available to the planning system.


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